I have a pending proposal in LEO. Was my proposal moved to Cayuse?
Yes. All pending proposals will be automatically loaded in Cayuse prior to go live.
Sponsored Projects
Cayuse ‘Sponsored Projects’ will replace the LEO Service Center, Transmittal, and Award Processes. This module will be used by faculty and administrators to create proposals, route them for approval, follow them through the award process and ultimately receive an account number for spending.
Questions about the system, email cayuse@ohio.edu. Project specific questions, email your ORSP Team - orspgreenteam@ohio.edu or orspwhiteteam@ohio.edu
The information below will be updated as additional information becomes available.
Timeline
- Fall 2024: ORSP uploads legacy records into the system, continues ORSP and Grant Accounting staff training and testing, and plans informational sessions for early Spring 2025.
- Spring 2025: Cayuse Sponsored Projects goes live for all faculty and staff. Information sessions scheduled for late March.
Cayuse Sponsored Projects FAQ's
I have an active award in LEO. Was my data moved to Cayuse?
Yes. All active awards, including prior year’s data, will be automatically loaded in Cayuse prior to go live.
There is historic data in LEO that I may need in the future. What will happen to those records?
Some legacy data will be moved to Cayuse. All records that have had any activity (proposal submission, award, or award modification) beginning July 1, 2021 and forward will be transitioned to Cayuse. Long-running projects may have data prior to 2021 summarized. All other LEO data will be moved to an Oracle database and available to ORSP staff for reporting purposes.
Must I attend a training session before using Cayuse Sponsored Projects?
No. We believe Cayuse Sponsored Projects is simple to use. We strongly suggest you create an account at to view four introductory "Sponsored Projects 4.0|Research Level 1" videos created by Cayuse. These videos demonstrate how to navigate the sponsored Projects module. ORSP has also created step-by-step, definition, and explanatory documentation for your use.
Will ORSP offer Information Sessions prior to the official transition to Cayuse?
Yes. ORSP will offer several Information Sessions prior to the Sponsored Projects launch. At least one of the sessions will be recorded and posted to this site for future review.
Who is responsible for creating the proposal in Cayuse?
The PI is ultimately responsible for ensuring that the proposal includes correct information and is approved prior to the internal proposal deadline. The Department or College staff may be able to assist with proposal creation. ORSP does not complete the proposal but may be contacted for assistance if the above resources do not answer your questions.
How do I request a No-cost Extension/Budget Revision/Change in Key Personnel in Cayuse?
The Prior Approval Request Form should be completed whenever a change is needed for a project. The form asks specific questions for the following types of requests:
- No-Cost Extension
- Key Personnel Change
- Budget Revision
There is also a section for "Other" request that may be needed. Once the form is completed, please print it to a PDF and send it, by creating a task in Cayuse to the correct ORSP team (Green Team or White Team) for processing.
Who do I contact about my proposal/award?
You can contact your Sponsored Programs Manager in ORSP. Please visit the ORSP Service Center to find the correct Sponsored Programs Manager Team assigned to your college, department or center.
Differences between LEO and Cayuse Sponsored Projects
- Cayuse Structure: Cayuse Sponsored Projects has three (3) “sections:” Proposals, Projects, and Awards. Proposals are the equivalent of a transmittal in LEO and include Information for review by ORSP prior to submission to the sponsor and the actual proposal itself. The Project section is an umbrella that encompasses the totality of all Proposal(s) and Award(s) within it. Project records offer a wide perspective within the system and allow users to view all of the Proposal(s) and Award(s) that are connected to a singular project.
- Integrations: Information from Cayuse is fed directly into Oracle Grants, eliminating delays awaiting re-keying of data.
- Proposal Preparation: Principal investigators can add specific individuals to proposal records to allow for assistance with proposal preparation. ORSP staff see all proposals and can assist with any record.
- Dashboards: Faculty will have access to all of their records via a dashboard. Dashboards can be customized to display the fields desired. Each proposal and award record displays summary data to include dates, sponsors and amounts. Faculty will also be able to run proposal and award reports.
- Notifications: Only one email notification message is sent to chairs and deans in the approval process. Faculty and staff (including ORSP staff) will need to be more diligent following the routing process through to finalization. There is a screen that tracks the routing process in each proposal and award.
Training and Information Sessions
Members of ĢƵ University interested in learning more about Cayuse and the new process for Sponsored Projects proposals and awards in Cayuse are encouraged to view the recorded training session and PowerPoint presentation below.
Recorded Training Session