Important Fiscal Year-End Information
April 15, 2025
Fiscal year-end is fast approaching! And as we approach June 30, we would like to remind the university community of important year-end closing deadlines. These deadlines are critical to ensure accurate financial reporting and compliance with university policies and external requirements. Departments are encouraged to review their financial activity on a more regular basis, submit outstanding transactions, and reconcile accounts in a timely manner. Your cooperation is essential to support a smooth and efficient year-end close.
The Finance Operating Calendar webpage (snippet below) shows key closing dates for the current and future month and includes a link to the full Excel calendar (highlighted in yellow). In the tables below are some important deadlines for the 2025 fiscal year-end.
We’ve captured some key dates and information below.
Important Pre-close dates:
| Date | Time | Item Due |
|---|---|---|
| Monday, April 21, 2025 | 5:00 p.m. | Submission deadline to initiate an RPF for goods/services, or initiate a complex purchase for completion by fiscal year end. NOTE: Goods/services must be received/performed by June 30 to be recorded as FY25 expenses |
| Wednesday, May 14, 2025 | 5:00 p.m. | Submission deadline for contract renewals and/or execution of new contracts effective July |
| Friday, June 13, 2025 | 5:00 p.m. | Submission deadline for final FY25 purchase requisitions for POs in BobcatBUY |
| Tuesday, June 17, 2025 | 5:00 p.m. | Submission deadline for final FY25 PO change orders and/or FY25 PO close requests to close by 6/30/2025 |
| Monday, June 30, 2025 | 3:30 p.m. | FINAL FY25 deposits/PCard refunds due in Cashier's Office |
Important Close Dates:
| Date | Time | Item Due |
|---|---|---|
| Tuesday, July 8, 2025 | 10:00 p.m. | FINAL FY25 Internal Billings uploaded Via JET |
| Monday, July 21, 2025 | 5:00 p.m. | Current fiscal year Concur reports must be submitted to financial approver (for transaction date of 6/30 or before) |
| Wednesday, July 23, 2025 | 8:00 a.m. | Submission deadline for final FY-end PO Invoices, Payment Requests and DP's are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox / BCB) for payment |
| Thursday, July 24, 2025 | 5:00 p.m. | Final FY25 Payroll Expense Accounting Correction Forms (PEDS corrections) due in Finance (All GL & PTA related accounts) |
| Friday, July 25, 2025 | 5:00 p.m. | Current fiscal year Concur reports must be approved by financial approver (for transaction date of 6/30 or before) |
| Monday, July 28, 2025 | 5:00 p.m. | Approval deadline for Invoices to be approved from Departmental Review bucket in BobcatBUY |
| Wednesday, July 30, 2025 | 10:00 p.m. | FINAL FY25 JET entries uploaded by campus-GL & Grants Module accounts |
These tables do not represent all the dates for year-end. Please see the Finance Operating Calendar for all deadlines.
If necessary, follow up with your suppliers who have not sent an invoice for products or services purchased in Fiscal Year 2025.
For Questions, please contact GAFR at financecustomercare@ohio.edu